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The "OK to Board" procedure will be reintroduced to ensure flexibility for our passengers and will be manned by our Marine Help Desk
British Airways "OK to Board" Marine End-to-end Process:
1. The shipping Port or Travel Agent advises BA that all necessary requirements to allow the seaman entry have been met.
2. The agent contacts BA via fax, e-mail or phone and takes responsibility for correctly identifying the required documents. It is mandatory for them to send a copy of the guarantee letter containing all of the information required to the Marine Helpdesk. Please note that - the BA Marine Helpdesk can only verify the guarantee letter. All matters relating to the authenticity and relevance of the Mariners documents themselves remain the responsibility solely of the Shipping/Port/Travel Agent.
3. The information must be produced on the Shipping/Port/Travel Agent´s official letterhead and must contain all of the specific information shown in this example plus the following statement:
"We confirm that the crew member/s will be met upon arrival at XXX. We will arrange all formalities during the crew member´s stay in XXX and agree to pay all costs and fines including visa on arrival and repatriation."
4. The mandatory information required for the Letter of Guarantee is:
> Passport Number
> SEMN - the book number and country of issuance
> Name of the vessel/authority to board vessel (e.g. confirmation that passenger is on ship´s manifest)
> Name and contact number of the port agent who will meet mariner on arrival and make arrangements
> at the airport BA Customer Service/check-in personnel double check the eligibility of the passenger to transit without visa (TWOV) against the information provided in Timatic and check if the seaman´s book is issued by a country that is a signatory to the ILO convention
> the Seaman will be required to present seaman`s book, contract of employment and letter of guarantee from shipping/port agent upon check-in at aiport, BA will queue/WRAP to other airlines where necessary if long-haul is on BA or if BA to BA flights.
> the "OK to Board" procedure will be reintroduced to ensure flexibility for our passengers and will be manned by our Marine Help Desk
> please click here for an example of "Letter of Guarantee"
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